Source List Applications

Click Here for A Source List Application


Interested contractors who would like to be added to Newfoundland and Labrador Housing Corporation’s (NLHC) Source List must complete a source list application. Applications must be emailed to or faxed to NLHC’s Finance Department at 709-724-3250.


Qualified, bona fide contractors and trades people on the source list will be invited to submit quotes for various projects involving their trade(s) throughout the year. If you have any questions, please contact the Finance Department at (709)724-3358.




1.   To qualify for the source list, suppliers/contractors must provide the following:

a)  Confirmation of general liability insurance in the minimum amount of two million dollars ($2,000,000.00). Newfoundland and Labrador Housing Corporation (NLHC) requires that it be named as a co-insured on the certificate issued to the contractor.    Only original insurance certificates or those faxed/emailed by the insurance agent will be accepted; photocopies will be rejected.

b)  Confirmation of liability insurance in respect of owned licensed and leased vehicles in the minimum amount of two million dollars ($2,000,000.00).

c)  A letter of good standing from the Workplace NL.

All individual proprietors and/or partners who perform work under contracts are required to obtain personal Optional Personal Coverage and must provide a Certificate of Clearance from Workplace NL.

Successful applicants will be required to maintain their liability insurance and good standing with Workplace NL. Failure to do so will result in the contractor being dropped from the source list without notice.


2.  The majority of the work performed by contractors on the source list will be maintenance related. However some projects will be construction related.  To be eligible for construction projects the contractor must be qualified through the Certificate of Recognition (COR) program.  A letter of confirmation from the Newfoundland and Labrador Construction Safety Association (NLCSA) will be required.


3.  The following types of incidents or unacceptable performance will be documented and kept on a supplier’s/contractor’s file:

 –  failure to provide price quotes when required;

 –  failure to attend site meetings;

 –  poor quality of work; and/or

 –  excessive time to complete a job.

Suppliers/contractors will be advised of any and all unacceptable performance and recurrences of these types of incidents will result in the suppliers/contractor’s name being removed from the source list.

Invoices for work performed must include an itemized breakdown of prices and types of materials used and labour costs, including the hourly rate.  Invoices submitted without this information will not be accepted.


4.  All invoices submitted for source list work done on an occupied unit must bear the signature of the tenant occupying that unit. The tenant’s signature should appear over the words materials and/or services have been received in good order.  Invoices not signed by the tenant, where required, will be returned to the supplier/contractor.



It is the supplier’s/contractor’s responsibility to ensure that all requirements are kept up-to-date and filed with NLHC.



The parties to this contract covenant and agree as follows:


1.  Indemnity

The supplier/contractor will indemnify and save harmless NLHC from and against all claims, demands, loss, costs, damages, actions, suits, or other proceedings, by whomsoever made, brought or prosecuted in any manner based upon, occasioned by, or attributable to, the activities of the supplier/contractor under the contract.


2.  Insurance

The supplier/contractor will maintain, at their expense, insurance, in the minimum amount of two million dollars ($2,000,000.00), to protect NLHC from all liabilities or damages with respect to:

 –  injuries to persons, (including injuries resulting in death);

 –  contingency contractor’s liability arising from the operations of sub- contractors; and

 –  damages to property arising out of the performance of the work.

The supplier/contractor shall also provide and maintain liability insurance in respect of owned licensed and leased vehicles in the minimum amount of two million dollars ($2,000,000).

The contractor will submit to NLHC proof that the insurance coverage(s) are in force. The insurance coverage shall remain in force after the completion of the work for the duration of the warranty period.


3.  Plans and Specifications

The various works or services are to be carried out in accordance with the plans and specifications and completed to the satisfaction of the designated NLHC employee. The supplier/contractor is not to deviate from the plans, specifications and/or drawings without written authorization from NLHC’s representative.


4.  Assignment and Subletting

The supplier/contractor may not assign or sublet the contract, or any part of the contract, without the express written consent of NLHC’s representative.


5.  Termination for Cause

a)  Where the supplier/contractor has failed, delayed, or has not been diligent in executing the work to the satisfaction of NLHC, and NLHC has given written notice of its dissatisfaction, and the such failure or delay continues for one day after the given notice, NLHC may terminate the contract and/or purchase order. In the event of such termination, NLHC will pay the supplier/contractor an amount equal to the total contract price less an amount, in the opinion of NLHC, that represents the cost to complete the work and less any rental revenue losses by NLHC resulting from delays.

b)  Failure to stock adequate quantities of specified materials, unauthorized substitution of materials, supply of flawed or damaged materials or failure to make deliveries when requested will be considered inadequate performance. Three written warnings will be provided and then NLHC will consider the agreement null and void and will seek an alternate source of supply. The nonperforming supplier/contractor may be barred from bidding on future supply contracts with NLHC for a period of time to be determined by the Chair of NLHC not exceeding three (3) years.

c)  If the contractor should:

–  be adjudged bankrupt;

–  make a general assignment for the benefit of creditors;

–  have a receiver appointed on account of insolvency,

NLHC may terminate the contract and/or purchase order, without prejudice to any other right or remedy it may have by giving written notice.


6.  Compliance with Legislation, Bylaw, Regulations, Standards and Code

The work or service supplied under the contract and/or purchase order shall comply with the following where applicable and appropriate:

–  municipal Bylaws;

–  provincial legislation and regulations;

–  current edition of The National Building Code of Canada;

–  current adopted provincial or municipal codes relating to electrical work, plumbing and other mechanical work; and

–  the Fire Prevention Act, R.S.N.1997, as amended, including the life safety code and other codes adopted under the Act.

The supplier/contractor is also to be familiar with the following which will govern the work:

a)  Federal and Provincial legislation and regulation relating to employees, including working conditions, wage rates, statutory deductions, holidays, and insurance coverage; and

b)  trade union agreements.


7.  Clear and Clean Work Site

Daily, upon the completion of the day’s work, the supplier/contractor will clear and clean the work site to the satisfaction of, and in accordance with any directions of, the designated NLHC representative.


8.  Ample Notice

The supplier/contractor is to provide ample notice to NLHC staff and to NLHC     tenants of the anticipated date of required entrance to occupied units.


9.  Safety

The supplier/contractor shall comply with all applicable safety regulations throughout the life of the contract, and shall, at his/her own expense, do whatever is necessary to ensure that no person, property, or right easement of privilege is impaired, damaged, or infringed upon by reason of the supplier’s/contractor’s activities under this contract.


10.  Warranty Period

The supplier/contractor will rectify, at their own expense, any defect in material or workmanship which appears in the work within twelve (12) months of the date of final acceptance of the work by NLHC.


11.  Repair of Damage

The supplier/contractor shall repair, within twenty-four (24) hours, any damage they cause.


12.  Local Labour and Materials

When engaging labour for the work contemplated by the contract, where practicable and consistent with efficiency and economy, only Canadian labour shall be used, with local labour and materials receiving preference.


13.  Workplace NL

The contractor shall provide proof of coverage with Workplace NL.

All individual proprietors and/or partners who perform work under contracts are required to obtain personal Optional Personal Coverage and must provide a Certificate of Clearance from Workplace NL.


14.  Changes to the Work

No changes to scope of work may be made without prior approval of NLHC’s representative and the issuance of a change order or purchase order by NLHC.


15.  Disputes

Should disputes arise regarding the meaning, intent, or ambiguity with the contract’s scope of work, the decision of NLHC shall be final.


16.  Certificate of Recognition (COR)

A confirmation letter from the Newfoundland and Labrador Construction Safety Association (NLCSA) confirming the contractor is qualified through the Certificate of Recognition (COR) program will be required prior to the start of construction work.





Applications must be emailed to: or

Faxed to NLHC’s Finance Department at: 709-724-3250.


Source List Application


Applications can also be sent to the address below:

Finance Department

Attention: Source List Application

Newfoundland Labrador Housing

P.O. Box 220

St. John’s, NL

A1C 5J2


Source List Applications are also available from NLHC’s regional offices, or by contacting:

Telephone: (709) 724-3358